Administrative Assistant/Receptionist
New Key Construction New Key Construction Walnut Creek, CA Walnut Creek, CA Full-time Full-time $22 - $25 an hour $22 - $25 an hour 4 days ago 4 days ago 4 days ago New Key Construction is an award-winning design-build contractor situated in the East Bay, renowned for its expertise in comprehensive services such as whole house remodels, additions, ADUs (Accessory Dwelling Units), custom home builds, and transformative exterior projects.
We're looking for a seasoned administrative professional to join our rapidly expanding team.
In this critical role, you'll be the first point of contact for clients and visitors upon their arrival at our office.
This position will provide extensive support to the Finance & Admin Manager and will also assist with diverse office-related tasks as needed.
Position Type:
Full Time / Hourly Non-Exempt Salary Range:
$22-25/hour Location:
2890 N.
Main Street, Suite 302, Walnut Creek, CA 94597 Mission:
We make our clients' dreams come true by constructing a place of refuge to create lifelong memories through our intentionally structured design-build process.
10-Year Vision:
We will have created dream homes for 3,175 clients while generating $176 million in annual revenue, leveraging the strength of our 288-member team.
Core Values:
Aligned Intentional Results Oriented Transparent Accountable Inspirational Primary Objectives for this Role As the Administrative Assistant/Receptionist, you will serve as the initial point of contact for clients and visitors, creating a lasting first impression.
Your responsibilities will encompass overseeing various office duties, performing data entry tasks, operating standard office equipment, and upholding strict confidentiality standards.
In this role, you will serve as the primary point of contact for answering phone calls with a strong emphasis on professionalism, and you will excel in the crucial task of evaluating and qualifying leads for the sales team.
Additionally, you will have the chance to leverage your exceptional time management abilities to effectively manage multiple tasks and prioritize work.
Must be able to commute to the Walnut Creek location daily.
Performance Objectives Exemplify New Key Construction's Mission/Vision and Core Values at all times Welcome clients and visitors with a warm and courteous demeanor Ensure conference rooms and other common areas remain clean and presentable at all times.
Additionally, oversee the meeting room calendar to avoid scheduling conflicts.
Answer telephone calls in a prompt and highly professional manner.
Any phone calls received before 3:
30 p.
m.
must be returned on the same business day.
Assess incoming leads and gather all essential information required for the sales team to initiate follow-up procedures or refer to the Handy Neighbor team.
Effectively manage and respond to all emails received in the primary info email inbox within one business day.
Gather daily mail and deliveries and distribute them to the respective recipients Assist in qualifying new subcontractors, suppliers, and vendors (Trade Partners) to ensure they provide all required credentials (W9, Insurance, License, and certifications, etc.
) Maintain oversight of the ongoing compliance of existing Trade Partners on a weekly, monthly, and annual schedule.
After receiving appropriate training, support the accounts payable process Maintain the office and kitchen in excellent condition, ensuring they are well-stocked.
Additionally, oversee inventory and place orders for all office supplies Supervise tenant/landlord interactions, including handling maintenance requests, janitorial concerns, and related matters.
Assist in supervising the routine maintenance of the fleet vehicles and equipment.
As needed coordinate travel arrangements for designated team members, including managing flight and hotel bookings and generating detailed itineraries.
Oversee and monitor all insurance policies, vehicle registrations, and various licenses for New Key Construction and its affiliated companies.
Monitor inventory levels and supervise the acquisition of branded apparel.
Coordinate company team-building events and community outreach initiatives.
Offer administrative support to other managers and the CEO as instructed by your direct supervisor.
Attend team meetings as required Key Skills & Experience A minimum of four (4) years of experience as an administrative professional, demonstrating a strong expertise in handling phone calls and lead qualification.
Advanced computer skills including advanced knowledge of GSuite and Microsoft Office Suite.
Ability to prioritize and organize complex, confidential, time sensitive tasks and display exceptional project management skills.
Meticulous attention to detail and a high level of accuracy.
Preference will be given to candidates with prior experience in an administrative assistant role within a construction-related field.
Experience with QuickBooks is preferred.
Must be able to type at least 40 WPM accurately (certificate will be requested) Ability to demonstrate independent judgment, initiative, and common sense in problem-solving and making recommendations.
Displays tact, diplomacy, and confidentiality, maintaining a respectful and approachable demeanor.
Establishes professional interactions and builds business relationships grounded in mutual respect.
Routinely anticipates and takes initiative to solve problems, recommends and implements process/project improvements.
Consistently exhibits professional attire and behavior.
Capable of making positive contributions as a team member, assisting with various tasks when needed.
Job Type:
Full-time Pay:
$22.
00 - $25.
00 per hour
Benefits:
401(k) 401(k) matching Dental insurance Health insurance Paid time off Vision insurance Schedule:
8 hour shift Monday to Friday Ability to commute/relocate:
Walnut Creek, CA 94597:
Reliably commute or planning to relocate before starting work (Required) Application Question(s):
How do you stay organized in a fast-paced environment, and what strategies do you use to meet deadlines consistently?
Experience:
Administrative Assistant:
4 years (Required) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
We're looking for a seasoned administrative professional to join our rapidly expanding team.
In this critical role, you'll be the first point of contact for clients and visitors upon their arrival at our office.
This position will provide extensive support to the Finance & Admin Manager and will also assist with diverse office-related tasks as needed.
Position Type:
Full Time / Hourly Non-Exempt Salary Range:
$22-25/hour Location:
2890 N.
Main Street, Suite 302, Walnut Creek, CA 94597 Mission:
We make our clients' dreams come true by constructing a place of refuge to create lifelong memories through our intentionally structured design-build process.
10-Year Vision:
We will have created dream homes for 3,175 clients while generating $176 million in annual revenue, leveraging the strength of our 288-member team.
Core Values:
Aligned Intentional Results Oriented Transparent Accountable Inspirational Primary Objectives for this Role As the Administrative Assistant/Receptionist, you will serve as the initial point of contact for clients and visitors, creating a lasting first impression.
Your responsibilities will encompass overseeing various office duties, performing data entry tasks, operating standard office equipment, and upholding strict confidentiality standards.
In this role, you will serve as the primary point of contact for answering phone calls with a strong emphasis on professionalism, and you will excel in the crucial task of evaluating and qualifying leads for the sales team.
Additionally, you will have the chance to leverage your exceptional time management abilities to effectively manage multiple tasks and prioritize work.
Must be able to commute to the Walnut Creek location daily.
Performance Objectives Exemplify New Key Construction's Mission/Vision and Core Values at all times Welcome clients and visitors with a warm and courteous demeanor Ensure conference rooms and other common areas remain clean and presentable at all times.
Additionally, oversee the meeting room calendar to avoid scheduling conflicts.
Answer telephone calls in a prompt and highly professional manner.
Any phone calls received before 3:
30 p.
m.
must be returned on the same business day.
Assess incoming leads and gather all essential information required for the sales team to initiate follow-up procedures or refer to the Handy Neighbor team.
Effectively manage and respond to all emails received in the primary info email inbox within one business day.
Gather daily mail and deliveries and distribute them to the respective recipients Assist in qualifying new subcontractors, suppliers, and vendors (Trade Partners) to ensure they provide all required credentials (W9, Insurance, License, and certifications, etc.
) Maintain oversight of the ongoing compliance of existing Trade Partners on a weekly, monthly, and annual schedule.
After receiving appropriate training, support the accounts payable process Maintain the office and kitchen in excellent condition, ensuring they are well-stocked.
Additionally, oversee inventory and place orders for all office supplies Supervise tenant/landlord interactions, including handling maintenance requests, janitorial concerns, and related matters.
Assist in supervising the routine maintenance of the fleet vehicles and equipment.
As needed coordinate travel arrangements for designated team members, including managing flight and hotel bookings and generating detailed itineraries.
Oversee and monitor all insurance policies, vehicle registrations, and various licenses for New Key Construction and its affiliated companies.
Monitor inventory levels and supervise the acquisition of branded apparel.
Coordinate company team-building events and community outreach initiatives.
Offer administrative support to other managers and the CEO as instructed by your direct supervisor.
Attend team meetings as required Key Skills & Experience A minimum of four (4) years of experience as an administrative professional, demonstrating a strong expertise in handling phone calls and lead qualification.
Advanced computer skills including advanced knowledge of GSuite and Microsoft Office Suite.
Ability to prioritize and organize complex, confidential, time sensitive tasks and display exceptional project management skills.
Meticulous attention to detail and a high level of accuracy.
Preference will be given to candidates with prior experience in an administrative assistant role within a construction-related field.
Experience with QuickBooks is preferred.
Must be able to type at least 40 WPM accurately (certificate will be requested) Ability to demonstrate independent judgment, initiative, and common sense in problem-solving and making recommendations.
Displays tact, diplomacy, and confidentiality, maintaining a respectful and approachable demeanor.
Establishes professional interactions and builds business relationships grounded in mutual respect.
Routinely anticipates and takes initiative to solve problems, recommends and implements process/project improvements.
Consistently exhibits professional attire and behavior.
Capable of making positive contributions as a team member, assisting with various tasks when needed.
Job Type:
Full-time Pay:
$22.
00 - $25.
00 per hour
Benefits:
401(k) 401(k) matching Dental insurance Health insurance Paid time off Vision insurance Schedule:
8 hour shift Monday to Friday Ability to commute/relocate:
Walnut Creek, CA 94597:
Reliably commute or planning to relocate before starting work (Required) Application Question(s):
How do you stay organized in a fast-paced environment, and what strategies do you use to meet deadlines consistently?
Experience:
Administrative Assistant:
4 years (Required) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
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