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Administrative Assistant

We are currently seeking an Administrative Assistant in our Walnut Creek office to support our executives' administrative needs, with a heavy emphasis on preparing reports, formatting, designing and proposals. You'll receive direction rather than direct supervision, and for some activities, such as complex projects, you'll be required to work independently.
Duties and Responsibilities: The following reflects the essential functions for this job but does not restrict the tasks that may be assigned. Management may assign or reassign duties and responsibilities to this job at any time due to reasonable accommodation or other reasons.
Prepares reports and proposals, which includes drafting, editing, formatting, desktop publishing, and coordination with office management team for production
Coordinates calendars and schedules appointments, ensuring all parties are informed of and kept abreast of schedule awareness
Coordinates meetings including but not limited to preparing and distributing agendas and other meeting materials, reserving and preparing facilities, and transcribing meeting minutes
Composes, types, and distributes professional correspondence, memos and e-mails
Orders and maintains supplies; coordinates equipment maintenance
Demonstrates a high level of professionalism in dealing with confidential and sensitive issues
Performs general clerical duties including but not limited to filing, photocopying, faxing, and mailing.
Distributes daily internal/external mail and overnight packages; sends and distributes faxes

Qualifications:
Associate's degree (AA) or equivalent, 1 to 3 years of related experience.
Excellent verbal and written communication skills.
Intermediate skill set with Microsoft Office and Adobe Acrobat
Commitment to excellence and high standards (i.e., acute attention to detail).
Strong organizational, problem-solving, and analytical skills; able to manage priorities and workflow.
Ability to deal effectively with a diversity of individuals at all organizational levels.
Good judgment with the ability to make timely and sound decisions.
Ability to work independently and as a member of various teams and committees.
Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.
Demonstrated ability to plan and organize projects.
Prior experience in a professional environment preferred.

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